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Technology | How police storage is taking digital leap -Somreet Bhattacharya

How police storage is taking digital leap -Somreet Bhattacharya

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published Published on Aug 5, 2018   modified Modified on Aug 5, 2018
-The Times of India

NEW DELHI: For decades, the malkhanas in police stations, which store case properties and evidence, have been so poorly organised that legal proceedings have regularly been affected. On many occasions, the case properties have been misplaced, even stolen. At other times, the cops have wasted months trying to locate evidentiary items. These might now change with Delhi Police set to digitise all malkhanas.

After a six-month effort, police stations in south-east Delhi police district have installed a system for barcoding all case properties and evidence and uploaded the records on computers. This not only streamlined the malkhana, but in the process the cops also located items missing from as far back as 1908.

Police commissioner Amulya Patnaik has now asked all police districts to replicate this set-up. “Managing the records of the malkhanas is a tedious job and involves understanding of policing, so digitising the records makes the task of the cop in charge of a malkhana easier,” said Patnaik. R P Upadhyay, special commissioner (South), added, “The malkhana plays a crucial part in the criminal justice system. Physical evidence stored in the malkhana is required to be displayed in the courts during a trial, making the movement of case property from the police station to the court and back a regular affair.”

Each year, major police stations like Lajpat Nagar and Hazrat Nizamuddin receive 150-200 case properties, from stolen mobile phones to vehicles involved in accidents. They are stored in a room at the police station or on its premises with the FIR number marked on them for reference. But they can get lost or misplaced because the litigation process can continue for years. The case properties are retained till the cases are decided by the courts.

During the south-east Delhi digitisation, police segregated the case properties into boxes and marked them with a barcode. The boxes were consigned to different rooms and locations, with software keeping tabs on their whereabouts. “The storage shelves are sorted chronologically, the most recent ones at the bottom and the older ones on the upper shelves,” said Chinmoy Biswal, DCP (South-east). “Entering the FIR number on a computer helps find the boxes.”

The software also interlinks the malkhanas in all police stations, so that the investigating officer, even if he is transferred to another police station, can access the malkhana of his previous posting.
 
The Times of India, 4 August, 2018, please click here to access

The Times of India, 4 August, 2018, https://timesofindia.indiatimes.com/city/delhi/how-police-storage-is-taking-digital-leap/articleshow/65265097.cms?from=mdr


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